Proofreading in the Word Add-in

Run proofreading

Click Proofreading on the Home screen

If you haven’t chosen a party for this document yet, the Select party menu opens first. See Choose your party.

Review the results

The Proofreading screen shows the total number of issues, grouped by category. Click a category to open it.

Fix what you need

Click Fix on an item, or Fix all for the whole category.

Run it again

Click the refresh icon at the top to re-scan the document after your changes.

What proofreading checks

Category	What it finds	Example
Undefined Terms Used	Capitalized terms that are used but never defined	”Effective Date” used without a definition
Number Mismatches Identified	Numbers whose words and digits don’t match	”ten (12) days”
Unfilled Placeholders Found	Placeholders in square brackets	”[Effective Date]”, “[Customer Address]“
Incorrect Section References	References to sections that don’t exist	”Section 9.3” when there is no 9.3
Defined Terms Not Used	Terms that are defined but never used
Terms Used Without Capitalization	Defined terms written in lowercase	”services” when “Services” is defined

Proofreading matches text. Some flags, such as a lowercase defined term used in its ordinary meaning, don’t need a change.

How fixes work

Fixes are tracked changes. Accept or reject them in Word as usual.

Check each fix before you apply it. Each item shows the change it will make. For example:

A number mismatch keeps the words and changes the digits: “ten (12)” becomes “ten (10)”.
A section reference fix suggests the most likely section. Make sure it’s the right one.
A placeholder fix deletes the placeholder. To fill it in, type the value in the document instead.

The counts update when you re-run. After you fix items, the button changes to Fixed or All Fixed. Click the refresh icon to recount.

Proofreading focuses on contract drafting errors. For grammar, spelling, and punctuation, use Word’s Editor on the Home tab.

Run proofreading