> ## Documentation Index
> Fetch the complete documentation index at: https://docs.chamelio.ai/llms.txt
> Use this file to discover all available pages before exploring further.

# Proofreading in the Word Add-in

> Check a contract in Word for undefined or unused terms, number mismatches, unfilled placeholders, and broken section references, and fix them as tracked changes.

Proofreading is a final check for drafting errors that are easy to miss and can cause disputes. It scans the whole document, usually in under a minute.

## Run proofreading

<Steps>
  <Step title="Click Proofreading on the Home screen">
    If you haven't chosen a party for this document yet, the **Select party** menu opens first. See [Choose your party](/features/word-add-in/introduction#choose-your-party).
  </Step>

  <Step title="Review the results">
    The **Proofreading** screen shows the total number of issues, grouped by category. Click a category to open it.
  </Step>

  <Step title="Fix what you need">
    Click **Fix** on an item, or **Fix all** for the whole category.
  </Step>

  <Step title="Run it again">
    Click the refresh icon at the top to re-scan the document after your changes.
  </Step>
</Steps>

## What proofreading checks

| Category | What it finds | Example |
| - | - | - |
| **Undefined Terms Used** | Capitalized terms that are used but never defined | "Effective Date" used without a definition |
| **Number Mismatches Identified** | Numbers whose words and digits don't match | "ten (12) days" |
| **Unfilled Placeholders Found** | Placeholders in square brackets | "\[Effective Date]", "\[Customer Address]" |
| **Incorrect Section References** | References to sections that don't exist | "Section 9.3" when there is no 9.3 |
| **Defined Terms Not Used** | Terms that are defined but never used | |
| **Terms Used Without Capitalization** | Defined terms written in lowercase | "services" when "Services" is defined |

Proofreading matches text. Some flags, such as a lowercase defined term used in its ordinary meaning, don't need a change.

## How fixes work

* **Fixes are tracked changes.** Accept or reject them in Word as usual.
* **Check each fix before you apply it.** Each item shows the change it will make. For example:
  * A number mismatch keeps the words and changes the digits: "ten (12)" becomes "ten (10)".
  * A section reference fix suggests the most likely section. Make sure it's the right one.
  * A placeholder fix **deletes the placeholder**. To fill it in, type the value in the document instead.
* **The counts update when you re-run.** After you fix items, the button changes to **Fixed** or **All Fixed**. Click the refresh icon to recount.

## Video demo

<Frame>
  <iframe title="The Final Polish: Proofreading (video)" src="https://www.loom.com/embed/d86f1f12d4ea45efa3765a2dd3a68312" width="100%" height="400" frameBorder="0" allowFullScreen />
</Frame>

## Grammar and spelling

<Tip>
  Proofreading focuses on contract drafting errors. For grammar, spelling, and punctuation, use Word's **Editor** on the **Home** tab.
</Tip>

## Related

<Columns cols={2}>
  <Card title="Document Review" icon="file-magnifying-glass" href="/features/word-add-in/document-review">
    Review the substance of the contract
  </Card>

  <Card title="Word Add-in Agent" icon="robot" href="/features/word-add-in/agent">
    Ask about a flagged issue or request a different fix
  </Card>
</Columns>